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In relation with its business activities, the French Dental Association (ADF) may collect and process personal data as described in EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the Protection of natural persons with regard to the processing of personal data (General Data Protection Regulation, hereafter referred to as "the GDPR") and in French act n°78-17 of 6 January 1978 on Information technology, data files and civil liberties (Loi Informatique et Libertés, hereafter "French act on IT").
The ADF applies the principle of data minimization, which means that it collects and processes only the personal data that is strictly necessary to accomplish its purposes.
The ADF does not trade personal data. The ADF collects and processes data only to be able to correctly conduct its association activities, including the organisation of its annual dental meeting.
The ADF collects and processes the following data:
The ADF does not conduct any illegal collection or processing of personal data. All personal data is collected and processed by the ADF on the basis of well-established legal grounds:
If "sensitive" data as defined by the GDPR and the French act on IT is collected, it concerns only your membership in a professional union, in relation with the legitimate activities of the ADF, which itself emanates from professional unions. The data is collected and processed with the appropriate guarantees: it concerns only the members or former members of the ADF or persons who are in regular contact with the ADF, in connection with the ADF's purposes. This data is not disclosed outside of the ADF without your consent.
The ADF uses the personal data collected in the situations described above only for specific and legitimate aims, which are strictly within the scope of its activities, in accordance with its purposes.
Basically, these aims are as follows:
The personal data we collect is useful before and above all to the ADF itself. It is used by the staff of the relevant ADF departments (annual meeting management team., ADF members management team, ADF Committees management team, administrative staff, information technologies staff,…)
The data may also be shared with specific third parties, as exhaustively listed hereafter:
The ADF keeps your personal data in an identifiable form only for as long as is strictly necessary to accomplish the purpose of the processing. For example:
Other data, statistics in particular, are made anonymous by removing all details that identify you.
The ADF respects your rights as defined in the GPDR and the French act on IT.
You therefore have the right to ask to access the personal data that the ADF holds about you, as well as the right to ask for your personal data to be corrected or erased, or for its use to be restricted. You also have the right to object to the processing of your personal data.
However, should you object to or ask for restricted use of your personal data, it is possible, for example, that the ADF may no longer be able to proceed with your registration to the annual dental meeting. Moreover, should you object to the processing of your personal data or ask for it to be erased, some of the data may be kept in order to enable the ADF to comply with its legal obligations.
You also have the right to give instructions regarding the storage, deleting and disclosure of your personal data after your death. Should no such instructions exist, your personal data shall be kept for the durations specified in the paragraph above, except if your heirs ask for it to be deleted sooner.
If you would like to exercise these rights, please write to firstname.lastname@example.org
Please note that to block unsolicited phone calls, you can register in France to the national "do not call" registry provided at http://www.bloctel.fr.You may also at any time file a complaint with the Data Protection Authorities – either with those in charge of data protection in your country of residence or with the French Commission Nationale de l’Informatique et des Libertés (CNIL) at http://www.cnil.fr.
In its capacity as data controller, the ADF commits to implementing and maintaining, at its own expense, all appropriate technical and organisational measures for the processing and safety of personal data, in conformity with articles 32 to 34 of the GDPR and 70-13 of the French act on IT.
The ADF ensures that these technical and organisational controls remain at all times relevant to the specific risks identified in relation with the nature of the data it may collect and with its processing activities, in order to protect your personal data against destruction, loss, modification, and non-authorised accidental or illegal disclosure.
The technical measures implemented by the ADF are as follows:
The organisational measures implemented by the ADF are as follows:
The ADF also commits to keeping, updating and storing complete and accurate records detailing all the personal data processing activities it conducts.
Your personal data is stored on servers located in France. No international data transfer is authorised.
Should you have any questions about how the ADF collects and processes your personal data, please write to us at email@example.com